Friday, August 24, 2012

Keeping Telecommuters on Track

Almost 30 million American workers can do part of their work from their home or remote locations, according to a recent survey performed by the people at International Telework Association. With 1 in 5 workers telecommuting, getting everyone to punch in on the time clock, together for a meeting, or to check-in can be difficut. Fortunately, the employee time clock is one way that you can keep track of telecommuters.

Managing telecommuting technology is tough, but managing the workers can be even tougher. Telework has a habit of amplifying organizational weaknesses and if the company is already weak in the terms of management, then the policy needs to be updated before the teleworking begins. Teleworking can force a manager to sharpen simple managerial skills, not only to streamline the work force but also to make sure the job gets done when it needs to be.

Here are some ways you can create the best environment for teleworkers, and for your company overall:

Implement a great employee time clock system – A solid web-based, employee time clock will help you keep track of your employees, remotely and in-office.
Identify some tasks that are suitable telecommuting - List positions that aren’t good for telecommuting first, as this will be much easier. Then examine what’s left and decide if telecommuting is viable.
Establish ground rules - Make sure every employee is on the same page. Set rules for telecommuters in terms of what needs to be done.
Be prepared to enforce the rules - If a decision comes up to where you need to make a tough call, make sure you can do it.
Practice effective management - Calling regular meetings is a must. Be sure your telecommuters are aware that just because they are not in the office doesn’t mean they are exempt from team meetings.
Provide effective support - Always support your workers. Just as they reach out to you, reach out to them as well.

Monday, August 13, 2012

Why You Should Automate the Employee Time Clock

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For many, running an office can become a time exhausting affair. Not only is work management a factor, but also human resources and payroll. Many small business owners can find themselves overwhelmed quickly when the office grows, particularly when it comes to keeping accurate payroll. There are several new pieces of technology that can help an office run smoothly, however, and that can help lessen the anxiety that can come with managing staff.

One innovation that can help keep the office efficient and functional is an employee time clock. Time clocks not only help keep the workforce on track, but can also record time worked and even time off with more accuracy than hand entry can afford. A time clock is easy to operate and often just as easy to put in. For many business owners, this automated system is just what they need to help their business run efficiently and smoothly.

While there are many types of employee time clocks, biometric and web-based are some of the most popular, and offer numerous benefits. With these units, businesses can:

1.     Minimize Human Errors - These types of tracking systems actually ensure the elimination of errors (at least the human ones) while recording work hours. Studies show that there is a 99% accuracy rate.
2.     Checks and Balances are Infallible - Simply put, with the system’s biometric features the software is impossible to evade.
3.     Productivity and Efficiency - There is an increase across the board in both these areas.
4.     Value Added to the Company - With the addition of the system, you are adding a serious money-saving addition to your business.
5.     Employees are Happier - With fewer errors in recording, your employee will be much happier with you.
6.     Efficient Processing for Payroll - Everyone likes getting paid on time and this system allows you to do just that.

There are numerous advantages to adding a time clock to the office. Be sure to find a unit that works for you and your business, so that you can take advantage of the technology that is out there.