Why Integrate Time Clocks With Payroll

When you’re in the midst of calculating your employee payroll do you ever step back and take the time to determine just how much it is costing you to have your human resources department calculate the payroll? If you’re looking for a way to save money on payroll and enhance not only your efficiency but accuracy of the payroll calculations you should look to integrate time clocks with your payroll department. Time clocks make payroll calculations quick and easy for all involved and make the payroll process more systematic. Consider an automated payroll system with time clocks to take the guesswork and errors out of payroll duties.

Integrating your time tracking software into your payroll processing system frees up valuable employee time on payroll duties. When you decide to use an integrated time clock and payroll system you also allow your employees the peace of mind of knowing that there will not be errors in the paychecks. Automated time clocks also offer employees access to their time sheets so they can not only look and see the number of hours they’ve worked but they can also track their accumulated days off and vacation time used.

Another time and money saver with an integrated time clock is the idea that you will not only save the time and money on having to buy and maintain the time clock but you will also save money on purchasing the physical time cards themselves. Keep in mind that a company has to store all time records for up to seven years and you can see that if you have a lot of employees, the storage of time cards could be an issue as well.

Here are other reasons for using an integrated time clock system is that you no longer need to manually input time cards and time worked – this is also problematic for companies that have off site employees and work from home staff. No longer will you have to worry about inaccuracies in your employees “clocking in or clocking out” for other employees. With integrated time clocks your employees have a unique log in and this prevents inaccuracies in employees punching someone elses time card.

When it comes time to performing the payroll task it is almost as simple as punching a few numbers and pulling all of the employee information into the integrated time clock system and running the payroll for the time period specified.