How to Simplify Your Business

Running a business can overtake your life. Every waking moment can be ruled by your business and entrepreneurs can easily become overwhelmed by daily management issues involving employees and company aspects. Effective tools to simplify your business as much as possible are key to avoiding this scenario.

The first place to focus is on management. Set specific criteria you are looking for in the hiring process, consider education level, pay and schedule needed. Have an online application form. This way you will be able to quickly weed out applicants who do not fit, saving you time. Another management time and money saver is to strengthen your supply relationships by using as few providers as possible. This will increase your purchasing power, offering you better leverage.

One more idea is to arrange for your human resource functions to be outsourced. Research shows such issues take up one-third of entrepreneurs' time. A huge benefit to outsourcing is the responsibility for missing tax payment deadlines or misfiling will fall on the shoulders of the outsourced company rather than your own. Finally, reduce the number of staff meetings you hold. Make meetings effective and concise to save your own time, as well as, getting your employees back to work.

Make use of technology. Scheduling is often the most time consuming issue for most business owners. To save time, use available software in order to assist you in scheduling employees. Some of these software packages will also assist in making payroll easier. Additionally, rather than micromanaging employees, many business owners are thankful to invest in time clocks. A time clock takes the babysitting out of employees, respecting their scheduled hours along with providing useful documentation.

Another overall area to simplify is your marketing. The first step in this is to find out how you are doing. Have comment cards or online surveys available to your customers for feedback. Then, utilize local business to build partnerships. Start with your own customers, suppliers and vendors who are also business owners. Another idea is to cut out the middle men and meet your consumers directly.

Finally, ensure that you allow yourself personal time. Make decisions on what you are comfortable outsourcing and what you only feel comfortable doing yourself. Set boundaries for yourself which will limit how much work time you allow yourself to attend to personal matters. This way, when you are not at work, you will be able to really focus on family or friends.

How to Make Changes to Time Clock Protocol

The time clock is often one of those unnoticed, yet important components of a work environment. Employees get used to the system after a short while and the clock becomes part of the daily routine for many workers. However, great car must be made when changing the time clock routine, as the slightest changes to this procedure can wreak havoc on morale, accounting systems, and the overall effectiveness of the human resources department. There are a few steps that will help make the transition from one protocol to another efficient as well as avoid upsetting and interrupting employees and the work cycle.

If changing the clock entirely, meet and discuss the new system with that company’s representatives. Show them your old system in detail so that the rep will better understand what you are up against in terms of clock protocol changes. Often, new systems are so similar to the old ones that very little discussion is needed, and extremely similar time clock systems may require little employee training. However, most time clock protocol change calls for at least some employee orientation, management meetings, and a written notice of the new policies.

Understandably, workers are extremely sensitive to mistakes in their paychecks. Be certain that even small changes in time clock protocol are explained to employees. For example, something as seemingly insignificant as switching to or from military time can seriously affect paycheck disbursement and cause confusion. So be clear about changes and outline everything, no matter how small it seems.

A good deal of the work on management’s part has to do with what the employees are used to. If they typically clock in when they arrive and leave, then asking everyone to, additionally, clock in and out for short breaks is a huge change. Be sure to build in a transition period for implementation of fresh protocols.

If possible, put on a demonstration so that every one of the company’s workers can attend a live session or meeting to have the new device demonstrated and the new procedure outlined in detail. Let everyone have a try at using the new clocks during the demo session and answer questions there.

By following these steps, you can minimize confusion over the new device and trouble shoot more effectively with the one or two people who may be lost. Keeping employees informed helps morale and will also help avoid major work interruptions when a new time clock is put in place.

Coping With Rising Costs

Credit: askmen.com

Business owners are always searching for ways to keep up with the rising costs of keeping the doors open, turning a profit, and keeping up employee morale. It's not always easy to meet all three, but it is essential for the entrepreneur to not only survive but thrive. There are several ways employers can effectively address the rising costs of doing business and we offer you a few to consider.

Two great ways to lower costs of doing business is networking and bartering. Networking events are a great way to meet new individuals who may offer lower prices on the goods and services you need. Additionally, many business owners are turning to bartering as a way to save cash for items that can't be bartered. Barter typically requires little or no cash and you may find ways to barter for rent, office furniture, printing or even professional services.

Try to make purchases in bulk or at wholesale stores. Buying bulk typically allows you to save over cost per piece prices. Shop around for prices from local bulk stores or through online wholesalers.

Consider renting or borrowing less-used pieces of office equipment. Do you host occasional training conferences for which you need a projector? Rent one for a week. Consider renting a copier or industrial strength printer when the need arises rather than paying an ongoing contract fee.

Plan ahead for big ticket purchases you know are looming. When you know you need to update, start checking sale ads, scour close out sales, garage sales or even message boards for going out of business sales.

Have you tried to negotiate a discount on the products and services you use on a regular basis? If you have a long term relationship with a supplier, chances are he or she might be willing to negotiate a better price as a way to keep you as a client.

When it comes to employee costs, consider installing a time clock - either virtual or physical - as a way to lower costs. If your employees can log into an online time keeping program you can save costs on time and payroll calculation at the end of the pay period. Virtual time clocks are a money saver in myriad ways.

How to Simplify Your Business

Feel like you're a slave to time clocks and other office gadgets? Tired of being late or behind schedule almost constantly? It might be time to look at simplifying your business, both for your sake as well as your company's!

Several, easy ways to simplify exist that don't cost a lot, many of them with minimal effort on your part. So stop putting out fires and head them off early with these simple tips:

• Keep it simple. You don't have to change your whole life in one day. A little thing here and there adds up quickly.
• Consider outsourcing. Many business outsource human resources, letting a larger, professional firm do what it does best and allowing the smaller business to focus on other functions. There is no need to lose sleep over this function, so unless you are an HR company, let go and let someone else do it.
• Streamline your morning by writing down a short routine to condense need to be done items. Spend five minutes looking at email instead of thirty. Have your coffee and roll at home rather than wasting fifteen minutes of valuable work time waiting in a coffee shop line or cafeteria.
• Avoid meetings! All-office meetings eat time, and many companies today are eliminating the face-to-face meetings that were so prevalent a decade ago.
• Write down five things you want to accomplish that day. You'll find that what is written becomes finished. Psychologists call this the art of simplicity, and the simple act of writing tasks down helps the human mind to focus.

Simplify and get more done without feeling like you're racing the time clock or wasting the day. With these tips, you'll undoubtedly find more and more ways to not only simplify but feel more accomplished by the end of the day.

Why Biometric Time Clocks Are Ideal

Biometric time clocks have arrived, and arrived in a big way. Yet while businesses are jumping on the bandwagon, getting rid of old punch card systems, and going biometric several misconceptions still exist about this amazing technology.

Much like any security system, biometrics are only as good as the people who implement it. In the case of biometric time clocks, the information, except in select cases, is not stored after the employee leaves the firm. Secondly, most of the devices do not read fingerprints, but hand physiology, shape, and temperature.

In other words, biometric time clocks are not a threat to personal privacy. What the devices do, in any case, is improve security for the company. From an employee's point of view, the machines are convenient, since the worker can merely place a hand under the scanner and get the green light for clearance. Office workers in sensitive settings are usually happy to know that their safety is uppermost in the mind of business owners.

Biometric hand punch technology and fingerprint machines save businesses significant amounts of money for various reasons. First, the clocks are extremely efficient data storage devices. If programmed correctly, they are error-free and easy to operate and employers no longer need to worry about "buddy punching." Also, hand geometry cannot be falsified. If a person cannot pass the biometric clock scan, he or she will not be permitted into the location, and an alarm of some kind will be triggered.

For the primary task of record keeping, biometric time clocks are ideal, as they do the job fast and efficiently. Records are stored either in the clock on site, or can easily be routed via Ethernet to any computer terminal at the company's headquarters, whether that site is next door or across an ocean.

Tips for Making a Better Business Plan

As every entrepreneur knows, a business plan is crucial to success. Even if you've been in business for a while, if you haven't formulated a business plan there is no reason you can't start one now. A business plan is essentially a road map to your success. Think of it as a time clock to track the minutes you're spending to grow and market your business and the minutes you spend taking care of your current clients.

Your business plan doesn't have to be overly elaborate, but it should encompass the following points to make it viable and workable. Here are some items to incorporate into your business plan:

1. An executive summary. This should be your "elevator pitch" for your business. If you had to sum up in a few sentences or less the hows and whats of your business it would be what your executive summary sounds like. Use this section to offer investors, or to remind yourself, of why you believe your business concept is a compelling one and how it will propel you toward success. 
2. What is your business model? This is where you explain how your concept will generate money. 
3. What is your sales model? In this section detail where your customer base will come from to support your growth. What is your customer demographic? How will you find potential customers? How will you market your business? What kind of pitch will you use to spread the word? What medium will you use to market your business? What is your budget for marketing? Do you have an idea in mind of how large your market is? 
4. Analyze how many clients you will reach on a monthly basis and how much revenue they will generate for you. 
5. Income and expense projections. How much will you need to bring in compared to what your expenses are to remain viable? 
6. Will you need to hire employees that are able to perform tasks for which you are not experienced i.e., marketing, accounting, etc.

Regardless of whether you're looking for investor capital or to secure a bank loan, a business plan is a necessary part of a successful venture. Your business plan should also be a living document - one that you refer to frequently and update as needed.

Your business plan can help you not only retain current clients but can help you find new customers. Use your business plan to find new ways to build your business. If the information contained in your business plan has failed to meet the expectations and growth you originally hoped for take some time from your day-to-day business operation and revamp your plan to meet the needs of a growing and ever-changing market.

A History of Time Clocks

Modern time clock.

Time clocks have a beginning back in 1888, where a jeweler invented the world's very first time clock. It would be until later that time clocks took off, however, when the jeweler's brother, Harlow Bundy, marketed and sold the time clock via the Bundy Manufacturing Company.

The company soon became the International Time Recording Company, due to a high demand for time clocks. Much later, however, it would take on its final name, and well-known modern name, International Business Machines (IBM).

While time clocks from these olden times could vary in design they all shared one thing in common: they provided a means for businesses to track employee attendance and tardiness by providing them with a card that checked their arrival and departure times at the workplace.

Some older models of time clocks used dials or wheels, where an employee would have to dial their employee number and then punch their card. This method was easy for employees to abuse, however, which led to the next innovation: a sheet fed time clock. From the 50s to the 70s time clocks had employee time sheets that were used, eliminating wheels and dials and allowing for the rise of mechanical punch time clocks.

Though mechanical time clocks are still used today, during the 70s cards with magnetic strips that identified employees were invented and implemented in many different workplaces.

In the present day, the most advanced time clocks are called biometric time clocks and can actually scan a body part to clock an employee in or out. One of the more popular of these types of biometric time clocks are ones that are outfitted with fingerprint scanners, where the employee merely scans their fingerprint to clock in and out of work.